COX AUSTRALIA MEDIA SOLUTIONS PTY LTD
Effective 21 June 2018
Table of Contents
If you are a citizen of a European Union (EU) country or we collect personal data about you from a source in the EU, we aim to provide the standards of privacy protection required by the EU's General Data Protection Regulation (GDPR) from 25 May 2018. Additionally, EU based companies that share personal data with us may require that we meet GDPR standards. Our commitments in this Policy are generally consistent with GDPR requirements, but if you have a query about your rights or our obligations as a "controller" or "processor" for GDPR purposes, please notify us.
2. What information do we collect?
Company collects the personal information needed to provide Company Services and for our business operations. If you choose not to provide certain personal information to us, we may not be able to provide you with the services you require. The following are the main types of personal information collected by Company and the main purposes for which they are collected.
Registration Information is the information you provide to Company in the course of registering for or acquiring a Company Service, for example, to create an account, submit an enquiry, become a subscriber, become an advertiser, post comments, receive a newsletter, or enter a competition. Registration Information may include, for example, name, delivery or postal address, phone numbers, email address, gender and birthday. It includes additional information which you provide to Company in the course of that relationship such as purchase interests, price range, the type and details of your enquiries, account preferences and transaction history. Where possible you may have the option of interacting with us anonymously (for example when browsing our digital products as a casual user) or using a pseudonym. We will usually make it clear whenever this is an option.
Public Information and Posts consist of comments or content that you post to the Company Services and the information about you that accompanies those posts or content, which may include a name, user name, comments, likes, tweets, status, profile information and picture(s). Public Information and Posts are always public, which means they are available to everyone and may be displayed in search results on external search engines.
Activity Information - cookies and other technologies. When you access and interact with the Company Services, we may collect certain information about those visits. For example, in order to permit your connection to the Company Services, our servers receive and record information about your computer, device, and browser, including potentially your IP address, browser type, and other software or hardware information. If you access the Company Services from a mobile or other device, we may collect a unique device identifier assigned to that device, geolocation data, or other transactional information from that device.
Cookies and other tracking technologies (such as browser cookies and local storage, pixel beacons, and Adobe Flash technology including cookies) are comprised of small bits of data or code that often include a de-identified or anonymous unique identifier. Websites, apps and other services send this data to your browser when you first request a web page and then store the data on your computer so that such websites, apps and other services can access information when you make subsequent requests for pages from that service. These technologies may also be used to collect and store information such as pages you have visited, content you have viewed, search queries you have run and advertisements you have viewed in relation to your usage of the Company Services and other websites you have visited. Third parties that support the Company Services by serving advertisements or providing services, such as allowing you to share content or tracking aggregate Company Services usage statistics, may also use these technologies to collect similar information. Company does not control these third-party technologies and their use is governed by the privacy policies of those third parties using such technologies.
Most browsers are initially set to accept cookies, but you can change your settings to notify you when a cookie is being set or updated, or to block cookies altogether. Please consult the "Help" section of your browser for more information. Users can manage the use of Flash technologies, with the Flash management tools available at Adobe's website. Please note that by blocking any or all cookies you may not have access to certain features, content or personalization available through the Company Services.
This site uses Google Analytics to collect anonymous, aggregated audience data in order to measure user interactions on our site and improve our service. This includes the use of Google Analytics Advertiser Features which provides Demographic and Interest reports, Remarketing, GDN Impression Reporting, and the DoubleClick Campaign Manager integration. For more information on how this works and to opt-out of this service, please visit the following Google support page: https://support.google.com/analytics/answer/2700409.
This site uses Eyeota to capture anonymous data about our users for segmentation and audience remarketing purposes. No personal information is captured in this process. For more information about how Eyeota works and to opt-out of this service, follow the following link: http://www.eyeota.com/privacy.html
Information from Other Sources. We may supplement the information we collect with information from other sources, such as commercially available sources and data providers, surveys, as well as information from our business partners or related and affiliated companies in Australia or internationally.
If you participate in surveys, we or a third party provider, may collect your personal information and opinions to help us improve Company services; personalization; business operations and market research.
Company also collects personal information about individuals who are, or are employed by, our suppliers (including service and content providers), contractors, dealers, related companies, agents and corporate customers. Generally, if appropriate, we will state why we are collecting personal information when we collect it and how we plan to use it, or these things will be obvious when we collect the information.
3. How do we use your information?
We use the information we collect from and about you to provide the Company Services and features to you, including: to measure and improve those Company Services and features; to improve your experience with both online and off-line Company Services by delivering content Company believes you are likely to find relevant and interesting, including advertising and marketing messages; to allow you to submit a vehicle enquiry or to submit a car for sale; to allow you to comment on content, and participate in games, competitions, or rewards programs; to provide you with customer support and to respond to inquiries. When you are not reasonably identifiable in relation to the information collected from or about you, we may use that information for any purpose or share it with third parties. We may also de-identify the information we collect about you so that we can use and disclose it to third parties without using or revealing any personal information about you. This includes disclosing your email address to third parties in a hashed, non-human readable form that does not identify you and is non-reversible.
We may also use your information to improve Company Services including through research and data analysis by us and our service providers. Where your personal information is contained in a user generated post or in a communication to an editor or journalist, we may publish your name and suburb to identify you as the author of the comment/correspondence if we choose to publish comment/correspondence in any media. We may use and disclose your personal information in other ways expressly disclosed at the point of collection. If you are a competition winner we may disclose your information to relevant regulatory authorities and publish your details in accordance with the competition terms.
To allow service and content providers to assist us in providing and managing the Company Services. Company may make your information available to certain third party service and content providers, such as providers of data cloud services, website hosting service providers, debt collection services and direct marketing services, who help us manage or provide the Company Services or provide Company with related services. These third parties may be located in a range of different countries including the United Kingdom, United States of America and Singapore. Company generally requires these service and content providers to comply with relevant privacy laws and not to use personal information which Company provides for any purpose other than the specific service they are providing to you and/or Company.
To deliver relevant advertisements. Company and our advertisers may use the information we collect from and about you to deliver relevant ads to you when you use the Company Services or another service. Please refer to Section 6 below for information about your choices in connection with the advertisements you see when using the Company Services. You can view and edit your ads preferences as well as opt out of certain advertising services at http://www.google.com/ads/preferences.
To contact you. Company may periodically send promotional materials or notifications which it believes might be of interest to you. Promotional materials may include invitations to participate in various activities (such as customer surveys) or special offers.
To share with business partners. Where you have expressly consented to this, Company may share your information with business partners to permit them to send you marketing communications consistent with your choices.
To complete a merger or sale of assets. If Company sells all or part of its business or makes a sale or transfer of its assets or is otherwise involved in a merger or transfer of all or a material part of its business, Company may transfer or disclose your information to the party or parties involved in the transaction as part of that transaction and as part of any due diligence processes which take place in contemplation of a potential transaction.
4. How do we protect your information?
Company uses commercially reasonable administrative, technical, personnel and physical measures to safeguard information in its possession against loss, theft and unauthorized use, disclosure or modification. However, no one can guarantee the complete safety of your information.
5. How can you access your information?
If you would like to access, review, correct or update your personal information, you may contact us as outlined in section 8 of this policy. In your request, please include your email address, name, address, and telephone number and specify clearly what information you would like to access, review, correct or update. We will need to share your information with others who can assist in responding to your request. We will try to respond to your request as soon as reasonably practicable. If we deny access in any circumstances we will generally tell you why.
6. How can you opt out?
You can block or delete cookies through your browser settings but be aware that if you do this you may not be able to continue to receive some Company Services. In addition, this may not be sufficient to block or opt-out of all activities which track the usage of a device or which deliver targeted content. If you wish to obtain more information about how your previous usage of the Internet may be used to determine the ads that you see when you use the Company Services, go to http://youronlinechoices.com.au and to opt out of receiving this type of advertising go to http://www.youronlinechoices.com.au/opt-out.
If you want to stop receiving promotional materials or car alerts you can change your account settings or follow the unsubscribe instructions at the bottom of each email or text message. If you have installed a mobile app and you wish to stop receiving push notifications, you can change the settings either on your mobile device or through the app.
If you need any assistance with changing your account settings, please contact us using the Contact details at the end.
7. Other important information for you
Location of Data. Some of the Company Services are hosted in and managed outside of Australia and in dealing with Company, you consent to having any personal information accessible from or transmitted outside of Australia.
Remember that even after you cancel your account, copies of some information from your account may remain viewable in some circumstances where, for example, you have shared information with social media or other services. Because of the nature of caching technology, your account may not be instantly inaccessible to others. We may also retain backup information related to your account on our servers for some time after cancelation for fraud detection or to comply with applicable law or our internal security or other policies. We do not always completely remove or delete all of your information for a number of reasons including due to technical and systems constraints, contractual, financial or legal requirements.
Complaint. If you think we have breached the Privacy Act or other applicable privacy laws, you may complain to us by contacting us as outlined in section 8 below. When you contact us, please include your email address, name, address, and telephone number and clearly describe your complaint. We will need to share your information with others who can assist in responding to your complaint. We will respond to your complaint as soon as reasonably practicable and in any event within 5 business days, by making contact with you to inform you whether we have accepted your complaint, need further information or do not think we are in breach. We will also let you know the next steps in resolving your complaint. If you are not satisfied with our response to your complaint, or at any time, you may refer your complaint to the Office of the Australian Information Commissioner (www.oaic.gov.au).
Live Chat Box Any live chat box you access on the Company's Site is provided to you by technology owned and operated by third parties. Those third parties may collect, store and use information from and about you for the benefit of the Company or other third parties such as dealers. Such content may contain personal information about you such as your name and location, and may be stored by third parties operating any live chat box in various overseas locations including but not limited to the US, the EU and Australia. For more information about the use, storage and collection of your personal information by third parties operating a live chat box on the Company's Site, please refer to their privacy policies, which you can access here:
8. How can you contact us
Customer Service Representative
Cox Australia Media Solutions Pty Ltd
Contact us through this online form
Tel: 1300 662 133